KU CMLD Reimbursement Guidelines

Pre-Approval

All travel reimbursements (including reimbursement for posters and conference registration fees) must be approved by the CMLD Director (Jeff Aubé) no later than 2 weeks prior to travel. Please submit a request in writing to Professor Aubé (jaube@ku.edu) and copy the CMLD Program Assistant (Cady Bush).

Travel must involve a CMLD-related presentation or other applicable CMLD business and, for graduate students, prior knowledge and approval by your mentor.

Submitting Reimbursement Materials

The following items should be included for reimbursement:

• Original receipts. These should be itemized receipts (if you pay by credit card, make sure to request an itemized receipt also). Please note that the CMLD is not permitted to reimburse any alcohol purchases.

• Photocopies of materials (e.g. agenda, etc.) related to the conference, workshop, etc. that you attended.

• Please make sure to include your local mailing address (where KUCR will mail your reimbursement check).

Submit the above materials to Cady Bush, the CMLD Program Assistant, who will then prepare the appropriate form(s) and help guide your reimbursement through the processes at HBC and KUCR. You should receive a reimbursement check from KUCR 3-4 weeks after your signed, approved paperwork is submitted to HBC.

Please e-mail (cbush@ku.edu) or call Cady (864-5287) with any questions you have regarding reimbursements.